I-2-0-20.Acknowledgement of Request for Hearing

Last Update: 9/28/05 (Transmittal I-2-66)

The hearing office (HO) must acknowledge receipt of each valid request for hearing (RH) as soon as possible, but no later than 30 days after the HO receives the RH.

A. Content of Acknowledgement Letters

The acknowledgement letter must advise the claimant of:

  • the right to submit additional evidence;

  • the right to be represented; and

  • the right to payment for certain travel expenses. (To access “Enclosure — Reimbursement of Travel Expenses and Reimbursement of Travel Expenses,” open DGS, go to “Batch”, then click on “Hearing – Master Docket Batch for Acknowledgement Letter”. (Reimbursement form will automatically generate.) The reimbursement form will also automatically generate when a Notice of Hearing is generated.

B. Represented Claimant

If the claimant has a representative, send the acknowledgement letter to the representative with a copy to the claimant. (To access “Acknowledgement Letter — Oral Hearing Requested — Represented Claimant,” open DGS, click on “Batch”, then click on “Hearing – Master Docket Batch for Acknowledgement Letter.”

C. Unrepresented Claimant

If the claimant does not have a representative, send the acknowledgement letter to the claimant and enclose a list of organizations which may provide representation. To access “Acknowledgement Letter — Oral Hearing Requested — Unrepresented Claimant”, go to DGS, go to “Batch”, then click on “Hearing – Master Docket Batch for Acknowledgement Letter.” See I-2-0-92 Exhibit – Enclosure with Letter to Unrepresented Claimant.