I-2-8-43.Administrative Law Judge (ALJ) Verification of Fully Favorable and Partially Favorable Decisions

Last Update: 9/2/05 (Transmittal I-2-63)

In order to safeguard the integrity of the decision making process, an ALJ must make a special input to CPMS before final disposition of a fully favorable or partially favorable case. This input goes to the Automated Verification Input Database (AVID). There are two ways for the ALJ to AVID the case. The following instructions explain how to AVID a case from the Hearing Level Disposition Screen and also through a process called Rapid AVID. Only the ALJ, or the Hearing Office Chief Administrative Law Judge (HOCALJ) acting with the authority of the ALJ when the ALJ is absent from the Hearing Office and is unable to enter a case into AVID, may enter the case into AVID. The ALJ must not permit a HO staff person to AVID a case or to allow others access to the ALJ's sign-in and password information .

NOTE 1:

A case must be in SIGN status for the AVID link to be available.

NOTE 2:

The AVID link is available for non-disability cases if the [Disposition] and [Favorable indicator] fields have been previously completed on the Hearing Level Disposition screen.

NOTE 3:

The AVID link is available for disability cases if the [Disposition], [Favorable indicator] and [Established onset date] fields have been previously completed on the Hearing Level Disposition screen. The [Cessation date] must also be entered if applicable.

A. Entering a Case into AVID from the Hearing Level Disposition Screen

Perform the following steps to enter a case into AVID from the Hearing Level Disposition Screen in CPMS:

  1. From the CPMS home screen, search for a case by SSN or name. The case can also be selected from Workload Listings.

  2. Select [Edit]. CPMS will display the General Information summary screen.

  3. Select [Hearing Level Dispositon] from the directory tree.

  4. Select [Edit]. CPMS will display the Hearing Level Disposition Edit screen.

  5. Select [Favorable Decisions Verification] at the top of the screen.

  6. Select [Verify Decision]. CPMS will display the Favorable Decision Verification Edit screen.

  7. Select the field [I reviewed this claim and verify that a favorable decision is correct].

  8. Select [Save] to retain AVID verification, or [Cancel] to exit without saving. CPMS will display the Hearing Level Disposition Edit screen.

  9. Select [Save].

After verification, CPMS changes the case's status to MAIL.

B. The Rapid AVID Process

The rapid AVID process allows the ALJ to use a list, similar to workload listings, that allows access to cases more quickly than performing individual SSN searches. In this process, CPMS lists only cases in SIGN status. CPMS will list non-disability cases if the [Disposition] and [Favorable indicator] fields have been previously completed on the Hearing Level Disposition screen. CPMS lists disability cases if the [Disposition], [Favorable indicator] and [Established onset date] fields have been previously completed on the Hearing Level Disposition screen. The [Cessation date] must also have been entered if it is applicable.

  1. Select [Rapid ALJ Verification] from the CPMS Homepage. CPMS will display the Rapid ALJ Verification screen.

  2. Select [CPMS Home] to return to the CPMS Homepage, if desired.

  3. Select [Print] if desired.

  4. Select [Show all cases available for verification] or [Search for specific SSN].

  5. Enter an SSN if [Search for specific SSN] is selected.

  6. Select [Decision maker] from the drop-down list, if desired. This option is only available for the HOCALJ.

  7. Select [Search only cases in office (code)] and enter code, if desired.

  8. Select “Decision maker,” “Claimant SSN,” “Create date” or “Office code” from the [Primary sort] drop-down list.

  9. Select “Decision maker,” “Claimant SSN,” “Create date” or “Office code” from the [Secondary sort] drop-down list.

  10. Select [Search] for a list of cases that meet the criteria for AVID or select [Reset] to clear previous search results. CPMS will display the search results.

  11. Select [Select All Cases] to enter all the cases on the list into AVID, [Deselect All Cases] to remove all prior selections, or [Select] individual cases.

  12. Select the [View] or [Edit] field of a particular case in the list, if desired, to access the individual screens within the case.

  13. Select the [I have reviewed the claim(s) selected and verify that a favorable decision is correct] field.

  14. Select [Verify] to AVID the selected cases or select [Back] to return to the previous screen. If [Verify] is selected, CPMS displays the Rapid ALJ Verification Confirmation screen.

  15. Select [CPMS Home] to return to the CPMS Homepage, [Print] to print the list of cases, or [Back] to return to the previous screen.

NOTE:

After verification, CPMS changes the status to MAIL.

C. Removing a Case from AVID

Sometimes an ALJ will receive additional evidence after a case has been entered into AVID but before the decision has been issued. If the additional evidence leads to a change in the decision, the case must be taken out of AVID in order for the disposition information to be changed. The case must be in MAIL status in order to be removed from AVID.

  1. From the CPMS home screen, search for a case by SSN or name. The case can also be selected from Workload Listings.

  2. Select [Edit]. CPMS will display the General Information summary screen.

  3. Select [Hearing Level Dispositon] from the directory tree.

  4. Select [Edit]. CPMS will display the Hearing Level Disposition Edit screen.

  5. Select [Favorable Decisions Verification] at the top of the screen.

  6. Select [Clear].

    NOTE:

    The case must be in MAIL status for this link to be available.

  7. Select [Save].

    NOTE:

    After AVID is cleared, the case status is changed to EDIT.