I-3-0-90.Exhibit — OHA Case Control System Data Input
Last Update: 9/08/05 (Transmittal I-3-36)
OHA CASE CONTROL SYSTEM DATA INPUT
OHA Case Control System entries will be limited to:
The date of receipt of the claim file (400 action).
The request for review date (405 action).
Designation of the appropriate OAO branch and the date the mega-site sends the case to the OAO branch (440 action).
Date of receipt of the case in the OAO branch (445 action).
The final disposition by the Appeals Council (425 action).
The date OHA releases the claim file and the destination of the claim file (430 action).
OAO component responsibility for OHA Case Control System entries is as follows:
Mega-site personnel are responsible for direct entry of the date of receipt of all claim files received in OHA (400 action). OAO branch personnel will enter the request for review date (405 action).
Upon receipt of the claim file from the mega-site, the OAO branch will enter the date of receipt (445 action). The OAO branch sends misrouted files to the appropriate branch inputing the date of transfer (440 action) and the receiving branch will enter the date of receipt of the case (445 action).
The branch support staff will enter the final Appeals Council disposition (425 action) and either the forwarding of the file to the branch mini-docket (440 action) or the release of the claim file from OHA Headquarters (430 action).
When the holding period for post-AC actions ends and no civil action has been filed, OAO branches or mega-site personnel update the OHA Case Control System to show the date OHA releases the claim file and its destination.