I-4-1-57.Sending the Record to Reprographics Staff

Last Update: 12/1/14 (Transmittal I-4-35)

A. General

After the court records assistant (CRA) assembles all material comprising the record, numbers all pages, prepares an index, and obtains the signed and sealed certification, the package is ready for printing. The reprographics staff provides printing and duplicating service of the certified administrative record (CAR) for the Office of Appellate Operations.

B. Guidelines to Send the Record to Reprographics Staff

1. Paper Claim(s) File

The CRA must take the following actions in order to release the record to reprographics staff for printing:

  • Place one copy of the certification in the claim(s) file.

  • Place the original and the remaining copies of the certification on top of the record.

  • Place the entire administrative record in a plain manila folder.

  • Generate the Request for Reprographic Services. The reprographic request form is the route slip used to send the case to the reprographics staff and must be the top document. Paper clip a copy of the form to the front of the file so that the requisition number can be seen when the file is shelved in an upright position. Send a copy of the request to the appropriate Office of the General Counsel (OGC) with jurisdiction over the case to alert its staff that the transcript is being prepared.

  • Retain the file and the original claim folder. File these according to the requisition number to await return of the original documents and exhibits from the reprographics staff.

  • Indicate, for PRIORITY - IN HOUSE (only) cases, on the reproduction request that the reprographics staff must return the copies of the CAR to the Court Case Preparation and Review Branch for distribution. The CRA sends the CAR via UPS to the U.S. Attorney and a copy of the CAR to the appropriate OGC office. When sending a copy of the CAR to OGC, the CRA must prepare a route slip (which also must show when the UPS copies were sent to the U.S. Attorney) and place a copy of it in the folder. The CRA must then update the Appeals Review Processing System (ARPS) with the release date of the record and the disposition of the case.

2. Electronic Claim(s) File

The CRA will:

  • Burn the compact disc (CD) of the e-CAR for the U.S. Attorney's Office;

  • Provide a certification page with the Social Security Administration seal embossed;

  • Provide a routing slip with the U.S. Attorney's Office address;

  • Generate a Request for Reprographic Services in ARPS; and

  • Notate the password for the CD.