Word 2007 Section 508 Accessibility Checklist

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Requirements for 508 compliance

Use programmatically discoverable headings to logically structure content.


How to test

Are heading styles used to logically divide and structure the document?

To check the heading structure:

Note: Only headings that have been properly formatted with heading styles will show in the Document Map. All headings should have a heading style applied and should show in the Document Map. For instruction on setting heading styles, see the guidance for Unstructured Document.


How to fix

To set a logical structure:

Note: A logical structure will mean that 'jumps' in heading level are eliminated (or at least minimized). For example, Heading 1 precedes Heading 2, which precedes Heading 3.

Tip: The Document Map can be used to visualize Heading settings while they are being set: On the View Tab, In the Show/Hide Group, select Document Map.


Examples

Use programmatically discoverable headings to logically structure content.

Correct:

(Select the image to download example file in MS Word format)


The Outlining Tab and a sample report's heading structure shown in Outline View. The Correctly set levels 1 through 3 are highlighted.

Incorrect:

(Select the image to download example file in MS Word format)


The Outlining Tab and a sample report's heading illogical structure shown in Outline View. There are places where the headings jump multiple levels. Elsewhere, where section headers have inconsistent levels. Content under section headings is also set at a higher level than it's parent heading.
Rationale

Use programmatically discoverable headings to logically structure content.

The use of styles and/or other programming allows keyboard-only and assistive technology users to navigate content. Applying bigger fonts, bold, underline, italic etc. does not programmatically set text as a heading.

Legal References

508 references:

1194.21(a); 1194.21(d); 1194.22(o); 1194.31(a); 1194.31(b); 1194.31(f).

WCAG references:

1.3.1 ; 2.1.1; 2.4.6 ; WCAG-AAA: 2.4.10 Section Headings.

All Microsoft Word Requirements