Guide to NARA Collection

Social Security Textual Records in NARA II

Researching Social Security History at the National Archives-
SSA's Filing Codes- ADMINISTRATION Category

Sub-Level Headings for 300 ADMINISTRATION Category
300 GENERAL
310 BUSINESS METHODS AND PROCEDURES
320 ORGANIZATION AND ADMINISTRATION OF THE BOARD
330 IN-SERVICE EDUCATION
340 SUPPLIES, EQUIPMENT, AND BUILDINGS
360 TRAVEL AND TRANSPORTATION
370 CONFERENCES, CONVENTIONS, AND CONGRESSES

300 General
300 GENERAL
300.01 Announcements
300.011 Items for announcements
300.1 Administrative orders and memoranda
300.11 Social Security Board
300.12 Federal Security Agency
300.2 Board meeting (Meeting of Board members; material submitted for consideration of the Board)
300.201 Instructions, procedures, and methods for the submission of material for Board consideration
300.202 Agenda for Board meeting
300.21 Board minutes
300.211 Follow-up of Board minutes (Action necessary following Board meeting; status of Board decisions, etc.)
300.3 Board policy and precedents (Use as index. File by subject)
300.4 Board regulations
300.5 Executive staff meetings
300.51 Minutes


310 Business Methods and Procedures
310 BUSINESS METHODS AND PROCEDURES
310.1 Utilization, distribution, and conservation of manpower
310.11 Work improvement programs
311 COMMUNICATIONS, METHODS OF (For correspondence see 312)
311.01 Congressional communications (Telephone, telegraph, or mail)
311.1 Mail
311.11 Regulations and rules (Postal and others)
311.12 Types of mail
311.121 Air mail
311.122 Parcel post
311.123 Registered mail
311.1231 Receipts for
311.124 Insured mail
311.125 Special delivery
311.126 Dispatch mail
311.13 Irregularities, lost, or destroyed mails
311.14 Postage stamps and meters
311.141 Reports
311.15 Penalty envelopes and franking privilege
311.151 Reports
311.16 Routing and dispatching
311.18 Forwarding and readdressing mail
311.191 Reports on mail
311.2 Telegraph (Wireless, cablegrams, day messages, radiograms, etc.)
311.3 Telephone or telecord
311.31 Telephone reports
311.32 Office directory
311.321 Unlisted telephones
311.33 Listings in public directory
311.4 Messengers
312 CORRESPONDENCE (Rules, regulations, instructions) 
312.01 Stenographic, typing, editorial, and reporter service
312.1 Classes and forms of (Confidential documents; instructions; reports; personnel or private; official; anonymous; crank; absurd; circular letters; letters of introduction; letters of identification; indorsements; postal cards; inquiry)
312.11 Form letters
312.12 Identical memoranda
312.2 Channels of correspondence
312.201 Review and clearance of correspondence
312.202 Authority to sign or initial communications
312.21 Departmental within Board
312.22 Between Board, regional, and field offices
312.221 Regional and field letters
312.2211 Field notes and other news letters
312.23 Between Board and State agencies
312.3 Letter writing (Phraseology; composition; neatness; style of writing; method of addressing)
312.31 Symbols
312.32 Signatures
312.33 Carbons
312.4 Systems of correspondence
312.5 Irregularities in correspondence
312.6 Correspondence control and follow up
312.8 Draft of replies
313 RECORDS ADMINISTRATION
313.1 Making records (Press copying; carbon process; duplicating; photographic copies; copying by hand or typewriter)
313.2 Records system (File and index)
313.21 Board files classification
313.22 Files control (Charging, follow up, notations, etc.)
313.3 Storage, care, protection, and disposition of records
313.4 Amendment and correction of records
313.5 Utilization or use of (Access to or permission to examine, authentication and certification, use of official seals, production in court, application for and refusal to furnish copies, copies of records and files)
313.6 Shipment and transfer of records
313.7 Lost or destroyed records
313.8 Counterfeiting of records
316 MAPS, GRAPHS, AND CHARTS
317 REPORTS (The bureau number should be appended to the report number. For example: Classification of the monthly report of the Bureau of Employment Security would be: 317.2/21-1)
317.1 Annual
317.2 Monthly
317.3 Semimonthly
317.4 Weekly
317.5 Daily
317.6 Quarterly
317.7 Semiannual
317.8 Operating program


320 Organization and Administration of the Board
320 ORGANIZATION AND ADMINISTRATION OF THE BOARD
320.1 Organization tables and charts
320.2 Division of functions and cooperation between and within Bureaus
320.3 Centralization and decentralization
320.4 Intra Board committees (Reports of proceedings, etc.)
320.5 Intra Board conferences
321 BUREAUS AND OFFICES OF THE BOARD
321-01 Office of the Actuary
321-01.1 Staff instructions
321-01.2 Staff meetings
321-01.5 Organization and reorganization
321-1 Employment Security
321-1.1 Bureau instructions
321-1.2 Staff meetings
321-1.4 Regional Representatives' conference
321-1.5 Organization and reorganization
321-2 Public Assistance
321-2.1 Bureau instructions
321-2.2 Staff meetings
321-2.4 Regional Representatives' conference
321-2.5 Organization and reorganization
321-3 Old Age and Survivors.Insurance
321-3.1 Bureau instructions (Director's bulletins)
321-3.2 Staff meetings
321-3.3 Field kits
321-3.4 Regional Representatives' conference
321-3.5 Organization and reorganization
321-4 General Counsel
321-4.1 Bureau instructions
321-4.2 Staff meetings
321-4.4 Regional Attorneys' conference
321-4.5 Organization and reorganization
321-5 Informational Service
321-5.1 Bureau instructions
321-5.2 Staff meetings
321-5.4 Regional Representatives' conference
321-5.5 Organization and reorganization
321-6 Appeals Council
321-6.1 Staff instructions
321-6.2 Staff meetings
321-6.4 Regional Referees' conference
321-6.5 Organization and reorganization
321-7 Accounts and Audits
321-7.1 Bureau instructions
321-7.2 Staff meetings
321-7.4 Regional Auditors' conference
321-7.5 Organization and reorganization
321-8 Research and Statistics
321-8.1 Bureau instructions
321-8.2 Staff meetings
321-8.4 Regional Representatives' conference
321-8.5 Organization and reorganization
321-9 Office of the Executive Director
321-9.1 Staff instructions
321-9.2 Staff meetings
321-9.4 Regional Directors' conference
321-9.5 Organization and reorganization
321-9.6 Coordinating and Procedure Division
321-9.7 Field Operations Division
321-9.8 Personnel and Business Management Services
321-9.8.1 Communications Control Division
321-9.8.2 Library Division
321-9.8.3 Personnel Division
321-9.8.4 Procurement and Property Division
321-9.9 Publications and Review Division
321-9.10 State Technical Advisory Service
321-9.11 Training Division
321-10 Children's Bureau
321-10.1 Bureau Instructions
321-10.2 Staff Meetings
321-10.4 Regional Representatives' Conferences
321-10.5 Organization and Reorganization
322 REGIONAL OFFICES
322.01 Directory
322.1 Establishment and limits of
322.2 Authority, duties, and functions
322.3 Regional Office staff
322.31 Authority, duties, and functions
322.4 Staff meetings
322.5 Organization and reorganization
322.51 Organization charts
322.6 Review of regional office activities
322.61 Time studies
322.62 Work load data
322.7 Visits to and from regional offices (For travel see 361)
322.8 Reference material for regional office information
323 FIELD OFFICES
323.01 Field office directory
323.1 Establishment
323.11 Classification
323.111 Branch offices
323.12 Location
323.13 Service areas
323.131 Consolidation
323.132 Itinerant stations
323.133 Characteristics
323.2 Authority, duties, and functions
323.21 Manager
323.3 Supervision (By the regional office and the,central office)
323.4 Staff meetings
323.5 Organization and reorganization
323.51 Organization charts
323.6 Review of field office activities
323.61 Time studies
323.62 Work load data
323.7 Use of field offices by other bureaus of the Board
323.71 By other government agencies
324 AREA OFFICES
324.1 Establishment and limits of
324.2 Authority, duties, and functions
324.21 Chief
324.3 Supervision (By central office)
324.4 Area conferences



330 In-Service Education
330 IN SERVICE EDUCATION
331 IN SERVICE TRAINING
331.1 Survey or basic training
331.2 Technical training
331.3  Correspondence courses
331.4 Field Office training
332  LIBRARIES (Methods, reports of accessions, routines)
332.1 Bibliographies
332.2 Exchange of publications



340 Supplies, Equipment, and Buildings
340 SUPPLIES EQUIPMENT, AND BUILDINGS
340.1 Selection and acquisition
340.11 Inspection, tests, arid supervision
340.72 Specifications and plans
340.13  Purchases
340.131 Authority to purchase
340.132 Purchases from other departments
340.133 Reports of purchases made and market conditions
340.134 Open market purchases
340.135 Emergency purchases
340.136 Purchase orders
340.14 Bids, proposals, awards, contracts
340.141 Contracts (by number)
340.15 Catalogs, dealers' lists, samples, price lists, etc.
340.151 Lists of bidders, contractors, and dealers
340.152 Financial ratings, credentials of dealer representatives
340.16 Reports as to progress, delivery, and receipt of
purchases
340.2 Handling, storing, transferring
340.21 Marking, branding, tagging, identifying, etc.
340.22 Packing, baling, crating
340.23 Stockroom and warehouse administration
340.232 Replenishment of stocks
340.24 Transfer, shipment, and exchange of supplies and
equipment
 340.25 Storing or storage of supplies
340.3 Requisitions
340.31 Form and methods of preparing
340.32 Signatures on
340.33 Complaints as to delay or non-receipt of supplies
or service
340.34 Reports on unfilled requisitions and inability to furnish supplies or service called for
340.35 Estimates as to needs
340.4 Using, maintaining, operating, methods of
340.401 Using and utilization
340.402 Maintaining, caring for
340.403 Operating, methods of
340.41 Installation and location
340.42 Defects in
340.43 Accidents and damage to
340.5 Repairs and alterations
340.6 Loss, shortages, discrepancies, disposition
340.61 Loss, shortages, discrepancies
340.62 Disposition
341 EQUIPMENT-- NON-EXPENDABLE
341.1 Office, printing, and photographic machines
341.11 Typewriters
341.12 IBM machines (or any other machines not elsewhere listed)
341.2 Office furniture and furnishings
341.21 Filing equipment
341.22 Desks, chairs, and tables
343 PRINTED MATTER, PRINTING, BINDING, AND DUPLICATING (Books; periodicals; bulletins; Photostat supplies)
343.1 Forms
343.11 Approval and revision
343.12 Supply and distribution
344 DISPLAY MATERIALS (Posters, photographs, signboards, signs, movies, engraving, etc.)
345 SUPPLIES-- EXPENDABLE
345.1 Brief cases
345.2 Stationery
345.21 Envelopes
345.22 Letterheads
345.23 Carbon paper
346 TELEGRAPH, TELEPHONE, RADIO, MAIL, AND OTHER COMMUNICATION SERVICES, SUPPLIES, INSTRUMENTS, AND EQUIPMENT. ETC.
346.1 Telephone
346.2 Post Office boxes
347 BUILDINGS
347.1 Building construction
347.2 Space (Moving)
347.21 Parking space (For parking permits sees 201.05)
347.22 Conference rooms
347.23 ???? and deeds
347.3 Repairs, fixtures, operation, maintenance, etc.
347.7 Listings in building directories
347.32 Elevator repairs and maintenance
347.33 Janitor service
347.34 Electric service, repairs, and rates
347.4 Fire prevention
347.41 Fire extinguishers
348 TRANSPORTATION EQUIPMENT AND SUPPLIES
348.1 Cars and trucks
348.11 Tires
348.12 Gasoline and motor oil
349 MISCELLANEOUS SUPPLIES AND SERVICES
349.01 Towel service
349.1 Medical supplies and equipment
349.2 Translation service
349.3 Legislative reporting service (Commerce Clearing House, etc.)


360 Travel and Transportation
360 TRAVEL AND TRANSPORTATION
 361 TRAVEL
361.1  Procedure
 361.11 Transportation requests
361.111  Cancellation of
 361.12 Travel orders
 361.121 Blanket
361.122  Preparation of
361.123  Cancellation of
 361.124 Authority to approve and issue
 361.13 Travel reservations
361.14 Rates and time schedules
361.15 Standardized government travel regulations
361.16 Travel plans (Itineraries)
361.17 Per diem and salary advances
361.2 Methods of
361.21 Airplane
361.211 Authority to use
361.212 Priorities
361.22 Rail
361.221 Parlor car accommodations
361.222 Extra fare trains
361.23 Automobile
361.231 Board vehicles
361.2311 Accidents, damages, collisions, etc.
361.232 Busses (Inter city)
361.233 Taxicabs
361.234 Personally owned autos
361.235 Tax exemption certificate
361.24 Streetcar
361.25 Steamship
361.3 Purpose of
361.31 Change of station
361.311 Dependents' transportation
361.32 Foreign
361.33 Attendance at meetings
361.34 Grievance hearings
361.35 Consultative service
362 TRANSPORTATION OF PROPERTY
362.01 Bills of lading
362.02 Railway express
362.1 Shipment of household goods
362.11 Time limit on
362.12 Excess costs of
362.13 Authority for approving
362.14 Clerical employees
362.2 Drayage and hauling

370 Conferences, Conventions, and Congresses
370 CONFERENCES. CONVENTIONS. AND CONGRESSES