Running the Automated Accessibility Checker

1. Save your document in the correct format

(A) Before using the checker, you need to save your document from within Word 2010 in .docx format

(B) When you save your document, the option to "Maintain compatibility with previous versions of Word" may be shown. If shown, make sure that it remains unchecked.

Image showing the checkbox labeled maintain compatibility with previous versions of Word

If you do not follow steps A and B above, the following error will show when you try to run the checker:

Images showing an error message stating that the system was unable to run the accessibility checker in Word

Note: If you must have a .doc file format (e.g., for policy reasons), save in the .docx format first, run the checks, and then save the checked / fixed document in the desired format.

2. Run the Accessibility Checker

(A) Select the Accessibility Checker Icon from the 508 Accessibility Help Tab of the Word 2010 ribbon.

(A) Select Check Accessibility from the File Tab: On the File Tab, in the Info Sub-Tab, select Check for Issues, then select Check Accessibility from the drop-down list

Image showing ease of access symbol

Image showing ease of access symbol

(B) The Accessibility Checker Pane Opens.

The Accessibility Checker pane. Selecting a checker item takes you to that point in the document. Quick instructions are found in the Additional Information section of the pane. More detailed instructions and examples are linked to from your checklist.

Index

Note: You can get accessibility help (including the checker items) by selecting the Index button from the 508 Accessibility Help Tab of the Word 2010 ribbon.

Image showing the index button icon in Word 2010