Privacy Act Systems of Records Notices

The Privacy Act of 1974 (5 U.S.C. 552a) requires each Federal agency to publish a notice in the Federal Register of each system of records that it maintains. A system of records is any grouping of information about an individual under the control of a Federal agency from which it retrieves information by the name, Social Security number, or some other personal identifier.

This compilation contains a notice of each system of records and related appendices that we maintain. We have published in the Federal Register each of the system of records contained in this compilation as required by the Privacy Act. We have updated the notices and appendices to include changes that we published in the Federal Register. We also include references to systems of records notices maintained by other agencies that we share with those agencies. For example, our employees are covered by systems of records notices published by us and the Office of Personnel Management.

Among other things, each notice describes the purposes for which we are collecting the records, the categories of persons and records that the system of records covers, identifies the official who is responsible for the particular system of records, and provides instructions persons should follow to determine if a system of records contains a record about them and how they can obtain a copy of any such record. The notices also discuss to what entities and persons we may disclose the information we collect.

You should direct any questions concerning this compilation as follows:

SSA Privacy Officer
Social Security Administration
6401 Security Boulevard
Baltimore, MD 21235

SORN # Effective Date Title
60-0001 January 11, 2006 Assignment and Correspondence Tracking (ACT) System, Social Security Administration, Office of the Commissioner
60-0002 January 11, 2006 Optical System for Correspondence Analysis and Response, Social Security Administration, Deputy Commissioner for Communications, Office of Public Inquires
60-0003 January 11, 2006 Attorney Fee File, Social Security Administration, Office of Disability Adjudication and Review
60-0004 Working File of the Appeals Council, Social Security Administration, Office of Disability Adjudication and Review
60-0005 Administrative Law Judge Working File on Claimant Cases, Social Security Administration, Office of Disability Adjudication and Review
60-0006 January 11, 2006 Storage of Hearing Records: Tape Cassettes, Social Security Administration, Office of Disability Adjudication and Review
60-0009 Hearings and Appeals Case Control System, Social Security Administration, Office of Disability Adjudication and Review
60-0010 January 11, 2006 Hearing Office Tracking System of Claimant Cases, Social Security Administration, Office of Disability Adjudication and Review
60-0012 January 11, 2006 Listing and Alphabetical Name File (Folder) of Vocational Experts, Medical Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare), Social Security Administration, Office of Disability Adjudication and Review
60-0013 January 11, 2006 Records of Usage of Medical Experts, Vocational Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare), Social Security Administration, Office of Disability Adjudication and Review
60-0014 Curriculum Vitae and Professional Qualifications of Medical and Vocational Experts (Resumes), Social Security Administration, Office of Disability Adjudication and Review
60-0038 Employee Building Pass Files, SSA/OFM
60-0040 August 1, 2000 Quality Review System, SSA//OPIR
60-0042 August 1, 2000 Quality Review Case Files, SSA/OPIR
60-0044 January 11, 2006 National Disability Determination Services (NDDS) File, Social Security Administration, Office of Disability Determinations
60-0045 Black Lung Payment System, Social Security Administration, Office of Systems Requirements
60-0046 Disability Determination Services Consultant File, Social Security Administration, Office of Disability Determinations
60-0050 January 11, 2006 Completed Determination Record--Continuing Disability Determinations, Social Security Administration, Office of Disability Determinations
60-0057 August 1, 2000 Quality Evaluation Data Records, SSA/DCFAM/OQAPA
60-0058 December 29, 2010 Master Files of Social Security Number (SSN) Holders and SSN Applications, Social Security Administration (SSA)
60-0059 January 11, 2006 Earnings Recording and Self-Employment Income System, Social Security Administration, Office of Systems
60-0063 Resource Accounting System, Social Security Administration, OSPI
60-0077 January 11, 2006 Congressional Inquiry File, Social Security Administration, Regional Offices
60-0078 January 11, 2006 Public Inquiry Correspondence File, Social Security Administration, Regional Offices
60-0089 April 1, 2003 Claims Folders Systems, Social Security Administration, Office of the General Counsel, Office of Public Disclosure
60-0090 January 11, 2006 Master Beneficiary Record, Social Security Administration, Deputy Commissioner for Systems, Office of Retirement and Survivors Insurance Systems (ORSIS)
60-0094 March 4, 2005 Recovery of Overpayments, Accounting and Reporting /Debt Management System (ROAR/DMS) SSA/OTSO
60-0103 January 11, 2006 Supplemental Security Income Record and Special Veterans Benefits, Social Security Administration, Office of Systems, Office of Disability and Supplemental Security Income Systems (ODSSIS)
60-0104 September 28, 2009 Race and Ethnicity Collection System (RECS), Social Security Administration (SSA)
60-0118 January 11, 2006 Non-Contributory Military Service Reimbursement System, Social Security Administration, Office of the Actuary
60-0148 August 1, 2000 Matches of Internal Revenue Service and Social Security Administration Data with Census Survey Data (Joint SSA/Census Statistics Development Project), SSA/ORES
60-0159 August 1, 2000 Continuous Work History Sample (Statistics), SSA/ORES
60-0186 SSA Litigation Staff’s Civil Action Tracking System (CATS), SSA/ODISP/OPB/LS
60-0196 August 1, 2000 Disability Studies, Surveys, Records and Extracts (Statistics), SSA/ORES
60-0199 January 11, 2006 Extramural Surveys (Statistics), Social Security Administration, Deputy Commissioner for Disability and Income Security Programs
60-0200 August 1, 2000 Retirement and Survivors Studies, Surveys, Records and Extracts (Statistics), SSA/ORES
60-0202 March 11, 2004 Old Age, Survivors and Disability Beneficiary and Worker Records and Extracts (Statistics), SSA/ORES
60-0203 Supplemental Security Income Studies, Surveys, Records and Extracts (Statistics), SSA/ORES
60-0210 Record of Individuals Authorized Entry to Secured Automated Data Processing  Area, SSA/DCFAM/OFM
60-0211 March 11, 2004 Beneficiary, Family, and Household Surveys, Records and Extracts System (Statistics), SSA/ORES
60-0213 Quality Review of Hearing/Appellate Process, SSA/ODAR
60-0214 Personal Identification Number File (PINFile), SSA/DCFAM/OQAPA
60-0218 January 11, 2006 Disability Insurance and Supplemental Security Income Demonstration Projects and Experiments System, Social Security Administration, Deputy Commissioner for Disability Income and Security Programs
60-0219 Representative Disqualification, Suspension and Non-Recognition Information File, 60-0219
60-0220 Kentucky Birth Records System, Social Security Administration, District Office, ( Kentucky)
60-0221 January 11, 2006 Vocational Rehabilitation Reimbursement Case Processing System, Social Security Administration, Office of Employment and Income Support Programs
60-0222 Master Representative Payee File, Social Security Administration, Office of Income Security Programs
60-0224 SSA-Initiated Personal Earnings and Benefit Estimate Statement (SIPEBES), SSA/OSR
60-0225 SSA-Initiated Personal Earnings and Benefit Estimate Statement Address System for Certain Territories, SSA/OSR
60-0228 January 11, 2006 Safety Management Information System (SSA Accident, Injury and Illness Reporting System), Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Facilities Management
60-0230 January 11, 2006 Social Security Administration Parking Management Record System, Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Facilities Management
60-0231 January 11, 2006 Financial Transactions of SSA Accounting and Finance Offices, Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Financial Policy and Operations
60-0232 January 11, 2006 Central Registry of Individuals Doing Business With SSA (Vendor File), Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Financial Policy Operations
60-0234 January 11, 2006 Employee Assistance Program (EAP) Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel, Center for Employee Services
60-0236 January 11, 2006 Employee Development Program Records, Social Security Administration, Deputy Commissioner for Human Resources (DCHR), Office of Training (OT)
60-0237 January 11, 2006 Employees' Medical Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel, Center for Employee Services
60-0238 January 11, 2006 Pay, Leave and Attendance Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel
60-0239 January 11, 2006 Personnel Records in Operating Offices, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel
60-0241 January 11, 2006 Employee Suggestion Program Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Personnel, Center for Employee Services
60-0244 January 11, 2006 Administrative Grievances Filed Under Part 771 of 5 CFR, Social Security Administration, Deputy Commissioner for Human Resources, Office of Labor Management and Employee Relations
60-0245 January 11, 2006 Negotiated Grievance Procedure Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Labor Management and Employee Relations
60-0250 January 11, 2006 Equal Employment Opportunity (EEO) Counselor and Investigator Personnel Records, Social Security Administration, Deputy Commissioner for Human Resources, Office of Civil Rights and Equal Opportunity
60-0255 January 11, 2006 Plans for Achieving Self-Support (PASS) Management Information System, SSA/OPB
60-0259 January 11, 2006 Claims under the Federal Tort Claims Act and Military Personnel and Civilian Employees' Claim Act, Social Security Administration, Office of the General Counsel
60-0262 January 11, 2006 Attorney Applicant Files, Social Security Administration, Office of the General Counsel
60-0268 March 2, 1999 Medicare Part B Buy-In Information System, SSA/OPB, 60-0268
60-0269 March 8, 1999

Prisoner Update Processing System (PUPS), SSA/OPB

60-0270 December 13, 2000 Records of Individuals Authorized Entry into Secured Areas by Digital Lock Systems, Electronic Key Card Systems or other Electronic Access Devices
60-0271 Requests For Waiver of Overpayments, Social Security Administration, Office of the General Counsel
60-0272 General Law Litigation Files, Social Security Administration, Office of the General Counsel
60-0273 Social Security Title VIII Special Veterans Benefits Claims Development and Management Information System, SSA/RO/San Francisco
60-0274 January 11, 2006 Litigation Docket and Tracking System
60-0275 January 11, 2006 Civil Rights Complaints Filed by Members of the Public
60-0276 August 7, 2000 Social Security Administration's (SSA) Talkinig and Listening to Customers (TLC)
60-0278 Program Litigation Filing System
60-0279 August 10, 2000 Social Security Administration's (SSA) Mandate Against Red Tape (SMART)
60-0280 September 8, 2000 SSA Administrative Sanctions Database
60-0290 January 11, 2006 Social Security Administration's Customer PIN-Password (PPW) Master File System
60-0295 April 4, 2001 Ticket-to-Work and Self-Sufficiency Program Payment Database
60-0300 June 15, 2001 Ticket-to-Work Program Manager (PM) Management Information System
60-0305 July 3, 2002 SSA Mass Transportation Subsidy Program
60-0310 March 31, 2004 Medicare Savings Programs Information System
60-0315 Reasonable Accommodation for Persons with Disabilities (RAPD)
60-0318 March 15, 2005 Representative Payee-Misuse Restitution Control System (RP-MRCS)
60-0320 December 22, 2003 Electronic Disability (eDIB) Claim File
60-0321 July 25, 2006 Medicare Part D and Part D Subsidy File
60-0325 November 6, 2009 Appointed Representative File, Social Security Administration (SSA), Office of Disability Adjudication and Review and Deputy Commissioner for Retirement and Disability Policy
60-0328 June 14, 2005 National Docketing Management Information System (NDMIS)
60-0330 September 15, 2003 eWork
60-0340 January 25, 2003 Electronic Freedom of Information Act (eFOIA) System
60-0350 December 23, 2007 Visitor Intake Process-Customer Service Record
(VIP-CSR) System
60-0355 December 28, 2004 The Non-Attorney Representative Prerequisites Process File (NARPPF)
60-0356 March 14, 2010 Administrative Law Judge/Public Alleged Misconduct Complaints (ALJ/PAMC)
60-0360 Identity Protection Program (IPP) System
60-0361 Identity Management System (IDMS)
60-0362 Recordings of Service Observations
60-0363 Call Detail Management Information Report
60-0364 Service Observation Database
60-0370 March 31, 2006 Representative Payee and Beneficiary Survey Data System, Social Security Administration (SSA)/Office of Income Security Programs (OISP)
60-0371 March 3, 2008 Social Security Administration Unified Measurement System/Managerial Cost Accountability (SUMS/MCAS)
60-0372 August 8, 2010

Economic Recovery List (ERL) Database, Social Security Administration

60-0373 December 19, 2010 Repository of Electronic Authentication Data Master File
Appendix A Maintenance of Retirement and Survivors Insurance Claims
Appendix B Maintenance of Disability Insurance Claims
Appendix C Regional Offices Addresses
Appendix D Maintenance of Supplemental Security Income Claims
Appendix E Social Security Administration Field Operations
Appendix F Office of Hearings and Appeals Addresses
Appendix G Social Security Administration Data Security Measures
Appendix H Systems Managers for Field Maintained Systems of Records
Appendix I Government-wide Systems of Records
Appendix J Agency-wide Routine Uses
Supplement Review of Current PII Holdings
OIG   Office of the Inspector General (SORNs)
Archive Obsolete and Deleted Systems of Records