This is an archival or historical document and may not reflect current policies or procedures

Open Government Plan 4.0

Plan Milestones and Completion Report

Last updated on December 23, 2016

On September 13, 2016, we launched our refreshed Open Government Plan 4.0. We made several commitments in our plan, and will share our progress with you regularly. Below is our report on milestones.

Goals I-IV: Transparency, Participation, Collaboration, Internalizing Open Government

GOAL I – INCREASE TRANSPARENCY
Milestone Projected Completion Date Status
Issue refreshed Open Government Plan and share it with public and employees September 15, 2016 Complete - Open Government Plan 4.0 published on Social Security's Open Government webpage on September 13, 2016

Expand and enhance our public open government web presence

Ongoing
  • Nov 2016 – Added three new geospatial maps to our Open Government Map Gallery page (OASDI Beneficiaries & Benefits by State 2013 & 2015, American Indian and Alaska Native Outreach Map)

Use social media and other tools more effectively to share information, engage the public, and provide easily accessible and relevant data to the public

Ongoing
  • Dec 21, 2016 – Held National Work Incentives Seminar Event (WISE Webinar): “Debunking the Three Biggest Myths about Disability Benefits and Work”
  • Nov 16, 2016 – Held National Work Incentives Seminar Event (WISE Webinar): “Ticket to Work and Mentorship: Achieving Financial Independence”
  • Oct 2016 – For the National Disability Forum held on October 27, 2016, we used SSA’s Facebook, Twitter, LinkedIn, and blog to promote and engage stakeholders. 

Continue to identify and release data in an open, accessible, and machine-readable format

Ongoing
  • Nov 30, 2016 – We continue to publish an Open Data Progress web page with a chart tallying the data assets added to the enterprise data inventory.This chart is updated at the end of each month and contains data totals back to August 2014.
Continue to identify public Social Security data to adapt into geospatial maps and Application Programming Interfaces (API) Ongoing
  • Nov 2016 – Adapted three datasets into new geospatial maps featured in our Open Government Map Gallery page (OASDI Beneficiaries & Benefits by State 2013 & 2015, American Indian and Alaska Native Outreach Map)
Foster the use of agency data through ongoing contacts with stakeholders and interested parties Ongoing
  • Dec 2016 – We continue to engage with data users, stakeholders, and other interested parties through our moderated Open Data Project engagement.
Explore implementation of new FOIA system TBD
  • Dec 2016 – Agency has received approval from the Investment Review Board to allocate funding for the Environmental Protection Agency’s (EPA) FOIA solution, FOIAonline. We are currently working with EPA on finalizing the Memorandum of Agreement, and plan to implement FOIAonline in Q3 (May) of 2017.
Expand the release of proactive disclosure items to FOIA Proactive Disclosure web page Ongoing
  • Dec 2016 - Agency continues to expand proactive disclosure items in our Reading Room, including annual reports regarding ALJ disposition data, SSI payment and award information, sanctioned representatives, etc. With SSA transitioning to FOIAonline next year, we will be implementing the new system’s FOIA Reading Room for proactive disclosures. FOIAonline is a fully electronic system, so FOIA documents and proactive disclosure items can be automatically placed into the Reading Room.
Provide our employees with training, new tools, and access to data to use innovation methods in support of our core mission Ongoing  
Continue to provide quarterly reports to OMB about how we are meeting the Open Data Cross-Agency Priority Goal Ongoing
  • Nov 30, 2016 – Quarterly report on the Open Data CAP Goal was completed submitted to OMB on time by the due date of November 30.
Complete records management requirements in the timeframes contained in the M-12-18 issued by OMB on August 24, 2012 Ongoing  
GOAL II – EXPAND PARTICIPATION
Use crowdsourcing tools and techniques to expand public participation and collaboration opportunities on our program policy developments, strategic planning, and other program initiatives. Ongoing
  • Dec 2016 – Launched IdeaScale engagement on the topic of “Developing and Assessing Medical Evidence for Extreme Limitations in the Ability to Focus on Tasks” in anticipation of the next National Disability Forum scheduled for March 30, 2017.
  • Sept 2016 – Using crowdsourcing tool IdeaScale, launched public engagement on the topic of “Exploring Opportunities to Advance the Disability Program through Telehealth and Telemedecine” in anticipation of the National Disability Forum held on Oct 27, 2016. IdeaScale engages stakeholders to provide strategic comments and possible solutions.
Provide information about means to provide feedback on various topics related to our programs and services Ongoing
  • Oct 2016 – Following each National Disability Forum, we open IdeaScale for comments for two weeks to allow stakeholders to provide comments they could not share during the National Disability Forum.  This post- National Disability Forum comment period also gives stakeholders the opportunity to submit feedback after they have reviewed the presentations and considered the discussion. 
Provide the public with the opportunity to comment on our proposed regulations Ongoing SSA provides the public with opportunity to comment on proposed regulations through Regulations.gov portal
Use focus group and usability testing with members of the public before launching online services Ongoing  
GOAL III – INCREASE COLLABORATION
Conduct a Proof of Concept at various third-party locations using stand up kiosks with the Social Security Express Customer Service Stations.  If successful, this concept would be piloted at other businesses targeting the same partners as the Icon Ongoing  
Encourage and increase the use of internal knowledge-sharing databases as a way to increase collaboration and employee engagement Ongoing
  • Nov 30, 2016 - SSA won second place for the Human Capital Management for Government’s (HCMG) “Public Sector Innovation Award for the 21st Century,” which recognized SkillsConnect as an innovative approach to mobilizing talent to accomplish important agency work.
  • Sept 30, 2016 – SkillsConnect program launched agency-wide to an additional 40,000 employees.
GOAL IV – INTERNALIZE OPEN GOVERNMENT PRINCIPLES
Continue to provide quarterly updates on engagement activities in the Digital Government Strategy Report. Ongoing  
Give open government honor awards for employees to recognize achievements in advancing open government principles Annually  
Post our Open Government Progress Report showing progress made against the commmitments in our plan. Ongoing

Flagship and Major Initiatives

Milestone Projected Completion Date Status
Flagship: National Disability Forum

Continue to conduct National Disability Forum meetings

Ongoing
  • Oct 27, 2016 – Hosted National Disability Forum on the topic “Exploring Opportunities to Advance the Disability Program through Telehealth and Telemedecine

Continue to use public facing venues like IdeaScale, bulletins, and surveys, before any meeting to gain input on specific issues

Ongoing
  • Dec 2016 – Launched IdeaScale engagement on the topic of “Developing and Assessing Medical Evidence for Extreme Limitations in the Ability to Focus on Tasks” in anticipation of the next National Disability Forum scheduled for March 30, 2017.
  • October 2016 – For the National Disability Forum on Telehealth/Telemedicine, we used SSA’s Facebook, Twitter, LinkedIn, blog, and IdeaScale to increase visibility of the key disability policy topics, and encourage participation from attendees throughout the country.

Increase the number of organizations and individuals participating in discussions and meetings

Ongoing
  • Dec 2016 – The National Disability Forum covers different topics related to disability and adds new stakeholders interested in disability topics.  Each new stakeholder from the National Disability Forum is added to the Office of Communication’s existing database of SSA’s Disability program stakeholders. Currently, this database holds over 650 stakeholders.
  • Dec 2016 – In 2016, approximately 200 disability advocates, benefit-paying state, federal agency, and private industry representatives participated in each forum

Major Initiatives

Customer Engagement Tools (CET)

Implement Click to Chat feature to my Social Security July 2017

 

Develop and implement Click to Video and Screen Sharing features for my Social Security as an extension of the dynamic help widget TBD  
Data Exchanges
Work with the regional prison coordinators on outreach efforts aimed at requesting prisoner information from institutions as per the legislation September 2017
  • Dec 2016 – Continue to work on outreach efforts aimed at requesting additional prisoner information from prisoner institutions per the legislation
Continue to grow the Federal Data Exchange Community of Practice Ongoing  
Continue to grow the State Community of Excellence Ongoing  
Analytics Center of Excellence (ACE)

Complete its staffing, internal training, and organizational startup activities

September 2016 Complete

Establish an Analytics Maturity Model and assess high-level agency analytics maturity

September 2016 Complete
Complete at least three analytics projects each year; and deliver insights to achieve agency priorities and goals Annually
  • Dec 2016 – Analytics projects completed for 2016
Continue and expand advanced analytics training conducted by GRA Ongoing
  • Dec 2016 – Completed 5 training Sessions in 2016

Establish an internal and external advanced analytics community of interest and practice to enable knowledge sharing

September 2017
  • Nov 4, 2016 – Established Internal Community of Interest
Publish any new data assets created as a result of in-depth analyses to the Enterprise Data Inventory and, if appropriate, to the open government platform Ongoing  
Work Incentives Planning and Assistance Program (WIPA)
Continue to track the outcomes for all disability beneficiaries receiving WIPA services Ongoing Collection and analysis of yearly program data is underway. Analysis of program outcomes is planned for 2017.
Health Information Technology (IT)
Continue our outreach efforts in FYs 2016, 2017, and 2018, to include additional medical providers and the Department of Veterans Affairs Ongoing
  • Nov 2016 – We have a total of 57 partners with 7,288 participating providers in 49 States plus the District of Columbia, Guam, and Puerto Rico.  We plan to continue our outreach efforts in FYs 2017 and 2018, to include additional medical providers.
  • Nov 2016 – Completed a national rollout with the Department of Veterans Affairs on the eHealth Exchange.

Expand connections on the eHealth Exchange

Ongoing
  • Dec 2016 – In FY 17, we expect that 12 percent of initial disability claims will contain health IT medical evidence.  We are in various stages of actively onboarding additional healthcare organizations, expanding our current partner facilities, and conducting discussions with healthcare organizations and vendors to partner with SSA through the eHealth Exchange.
Participate on government-wide health IT policy and standards setting advisory panels, workgroups and task forces Ongoing
  • Dec 2016 – We continue to participate on the Office of the National Coordinator’s Federal Health IT Advisory Council that coordinates federal health IT policy decisions and serves to address high-priority issues that impact the evolution of the nation’s health IT infrastructure.