Tax Preparer

In our continuing effort to put our customers in control of their financial future, Social Security provides various online tools and resources that save time and effort. This website provides information to tax preparers about various Social Security online services including the my Social Security account that you can share with your clients to help streamline tax preparation.

Income Taxes and Social Security Benefits

Some people have to pay federal income taxes on their Social Security benefits. This usually happens if your clients have other substantial income (such as wages, self-employment, interest, dividends and other taxable income that must be reported on your tax return) in addition to their benefits. Slightly more than 63 million people received Old Age, Survivors, and Disability Insurance (OASDI) benefits during 2016. An estimated 42 percent of them will pay income tax on at least a portion of their benefits.

No one pays federal income tax on more than 85 percent of his or her Social Security benefits based on Internal Revenue Service (IRS) rules. For more information on when federal income tax may apply to Social Security benefits, visit our benefits planner page on Income Taxes And Your Social Security Benefits.

Get Replacement Social Security Tax Forms Online with Ease

If your clients currently live in the United States and they need a replacement form SSA-1099 or SSA-1042S, we have a way for them to get an instant replacement form quickly and easily. Encourage your clients who need replacement tax forms to get an instant replacement form with an online my Social Security account. If they don’t have a personal my Social Security account, creating a secure account is very easy to do and usually takes less than 15 minutes.

Replacement tax forms for the previous tax year are generally available beginning February 1 of each year.

If your clients are noncitizens who live outside of the United States and they received or repaid Social Security benefits last year, we will send them form SSA-1042S instead. The forms SSA-1099 and SSA-1042S are not available for people who receive Supplemental Security Income (SSI).

You can share this Social Security Matters blog post about the SSA-1099 with your clients.

Your Clients Can Get Their Social Security Statement Anytime, Online

Your clients can get their personal Social Security Statement anytime by using their online my Social Security account. The online Statement gives your clients secure and convenient access to their earnings records. It also shows estimates for retirement, disability, and survivors benefits.

You can share this Social Security Matters blog post about the Social Security Statement as well.

Your Clients Can Get a W-4V Online

If you are working with a client who receives Social Security benefits, remember that they have the option of federal income tax being withheld from their benefits at the rate of 7, 10, 15, or 25 percent. Encourage them to sign and submit IRS Form W-4V directly to their local Social Security office.

This same form can be used to stop withholding federal income tax from their benefits. Taxes will be paid directly to the Internal Revenue Service and will be shown on their form SSA-1099 the following tax season.

Save Time — Business Owners Can Report Wages Online

Do you manage payroll responsibilities for some of your clients? Use our Business Services Online (BSO) to report employee wages and verify names and Social Security numbers for W-2s.

Business Services Online is a suite of services that allows organizations, businesses, employers, and third parties to exchange information with Social Security securely over the internet.

BSO allows you to send W-2s and W-2cs to Social Security either by uploading a specifically formatted electronic file or by directly keying W-2s and W-2cs in an online form. This allows you to view the processing status, errors, and error notices for wage files and/or wage reports submitted by or for your company. In addition, a one-time 15-day extension of the deadline for resubmitting wage data can be requested.

You must register and create your own password to access Business Services Online.

One of our priorities is getting our customers secure access to the information they need when, where, and how they need it. Our online services have never been better or easier to use. Social Security is here to help you and your clients secure today and tomorrow.