I-1-0-4. Using HALLEX

Last Update: 6/21/05 (Transmittal I-1-51)

A. Locating Information Within HALLEX

The HALLEX user has two ways to locate specific information: a Table of Contents as well as the "search" feature in PolicyNet.

1. . Table of Contents

The Table of Contents lists the chapters for each division in Volume I and each part in Volume II. Within each chapter, a table of contents lists the sections in that chapter. Within each chapter for Division 5 (Temporary Instructions), a Table of Contents lists the TI number and the subject of the TI.

2. . Search

HALLEX was migrated into SSA's policy repository and became available through Poli­cyNet in June 2002. A user on SSA's Intranet can perform a search using the PolicyNet search feature to locate information in HALLEX.

B. Citing HALLEX

To cite a specific HALLEX reference in a memorandum, correspondence, etc., the reference should contain the following elements: HALLEX, volume, division or part, chapter, section, and as appropriate, subsection. For example, use "HALLEX I-1-2-60" to refer to HALLEX material issued in Volume I (General Subjects), Division 1, Chapter 2, Section 60.

C. HALLEX Transmittal Sheets

A numbered transmittal sheet (TS) accompanies initial or revised material. The TS is numbered sequentially within each division or part. Each TS provides the following infor­mation:

EXCEPTION: TIs in Division 5 generally do not have a TS because the background statement or discussion of the events that necessitated the TI are contained in the body of the TI, usually under "Background". However, when it is neces­sary to revise or replace only a portion of an existing TI, a TS will usually accompany the revision to explain the changes to the previously issued mate­rial.

D. Public Inspection of HALLEX

Each OHA field office must have HALLEX available for public inspection and copying under the Freedom of Information Act (FOIA). In OHA Headquarters, the FOIA staff in the Office of Policy, Planning and Evaluation (OPPE) is responsible for making HALLEX avail­able for public inspection and copying. (See 20 CFR §§ 402.50 and 402.60).