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Social Security W-2 News

This is an archival or historical document and may not reflect current policies or procedures

For Employers, and Businesses Who Submit W-2 Forms
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December 30, 2004

Issue: 2004-01

Welcome to W-2 News, the electronic newsletter for you — employers who submit W-2s to Social Security! We know your time’s valuable, so we’ll only send you this newsletter when there’s important wage reporting information. We’ll be sure to let you know when there are changes in the W-2 reporting requirements or in paper e-filing requirements. You’re subscribed to this periodic newsletter for one of these reasons:

--	You gave us your e-mail address when you registered with Business Services Online;
--	You told us you preferred for us to contact you electronically; or
--	You’re subscribed to Social Security eNews and selected the “wage reporting” topic.

You’re sure to find W-2 News of help in keeping up with your W-2 filing. Enjoy this first issue!

Inside this issue:

A Few Extra Minutes Saves Time and Money
Important Change for Magnetic Tape and Cartridge Filers
W-2 Online Makes it Easier

A Few Extra Minutes Saves Time and Money

Here’s an important tip: Be sure to use the Employee Verification Service (EVS) to match your employee names and Social Security numbers with Social Security’s record BEFORE you prepare and submit your company’s 2004 W-2 forms. You’ll save time and money by avoiding the W-2 correction process. Using the EVS can be as easy as making a phone call. To learn more, visit our website at the link below:
http://www.socialsecurity.gov/employer/ssnv.htm

Important Change for Magnetic Tape and Cartridge Filers

Head’s up — tax year 2004 (W-2’s due in calendar year 2005) will be the last year Social Security accepts W-2 reports by magnetic tapes and cartridges. After that, electronic reports need to be filed using our Business Services Online (BSO). With this change on the horizon, why procrastinate? Visit the link below today and register for your PIN and password so you can begin filing through BSO now. You’ll be glad you did.
http://www.socialsecurity.gov/bso/bsowelcome.htm

The Business Services Online website is unavailable until January 10, 2005 due to scheduled annual maintenance.

FACT: Social Security receives approximately 236.5 million W-2 forms every year; 60 percent are received electronically.

W-2 Online Makes it Easier

Did you file 20 or fewer paper W-2s with Social Security last year? If so, maybe you’d like to know about W-2 Online – Social Security’s new electronic filing option for small businesses. All you need is a computer with Internet access and a printer — no software or paper forms! W-2 Online lets you key wage data right into an online W-2. It will even prepare the W-3 for you and allow you to print copies for you and your employees. You’ll get a dated receipt onscreen as proof of filing. You can use your receipt to track the status of your submission. W-2 Online allows you to submit up to 20 W-2s at a time. See the business Services Online handbook for more information.
http://www.socialsecurity.gov/employer/bsohbnew.htm

Get started by registering for a PIN and password at the following link:
http://www.socialsecurity.gov/bso/bsowelcome.htm

The Business Services Online website is unavailable until January 10, 2005 due to scheduled annual maintenance.

Please don't hit the "reply" button. W-2 News is an "announce only" newsletter.

For more information on reporting employee wages to Social Security visit our website.
http://www.socialsecurity.gov/employer

Employers may contact Social Security with wage reporting questions or problems.
Email - employerinfo@ssa.gov
Phone - 1-800-772-6270, Monday - Friday 7 a.m. to 7 p.m. Eastern Time

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