For Employers and Businesses Who Submit W-2 Forms
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Welcome to W-2 News, the electronic newsletter for employers who submit W-2s to Social Security.

Prior Issues:

• 2026-01

Inside this issue:

• Modernized W-2/W-2C Online Application
• BSO Authorization Process
• Employer Signature PIN
• Wage Reporting Community Meetings and Webinars
• Customer Support
• my Social Security

W-2/W-2C Online is a free application available 24 hours a day, 7 days a week. You can use it to manually enter employee information and file W-2 and W-2C forms electronically. The modernized application offers enhanced features such as:

• Simplified navigation
• Easy-to-read screens
• Plain language instructions
• Box 12 code descriptions
• The ability to print copies for employees

The previous W-2/W-2C Online application will be decommissioned on September 19, 2026. Submit any unsubmitted reports by September 18, 2026, as access will end after that date.

Note: The new application currently supports only U.S. domestic wage reporting; territory wage reporting will be available in early December 2026. If you need to report wages for any territories prior to early December 2026, wage file upload remains available as an electronic option.

For more information and guidance, please review the resources below:

W-2/W-3 Online Tutorial

Electronic W-2 Filing User Handbook

Social Security anticipates introducing an Employer Signature PIN for employers and third-party submitters filing wage reports electronically for the upcoming annual wage reporting season that starts December 2026. This feature will be available with the launch of Social Security’s updated Business Services Online (BSO) authorization system. Organizations may enhance the security of their wage submissions by choosing to use the Employer Signature PIN through the new BSO Authorization Process. Be sure to check the Employer Signature Pin page regularly for updates.

Our Semi-Annual Meeting with the Internal Revenue Service (IRS) and the Wage Reporting Community is tentatively scheduled for November. Please visit our Employer W-2 Filing page for the latest updates on registration. Registration will be available shortly.

If you missed a recent Wage Reporting Community event, you can view previous webinars, videos, and meeting information at:

Wage Reporting Community Meetings and Webinars

Stay tuned for more updates on our upcoming events!

For wage reporting questions, problems, or to report suspicious activity related to annual wage reporting, contact us at Customer Support for Wage Reporting for assistance.

Whether you are an employer or an employee, a personal my Social Security account provides personalized tools for managing your Social Security information. With your personal account, you can review your Social Security statement, verify your earnings record, estimate future benefits, and request a replacement Social Security card.

Create your account at my Social Security account. Encourage your employees to create their own accounts to verify that their earnings have been reported accurately.

With a personal my Social Security account, you can:

• Request a replacement Social Security card.
• Review your Social Security Statement.
• Estimate Future benefits.
• Apply for benefits and submit online forms.
• Receive notices online and faster.
• Update important information such as direct deposit or address.

This online service provides convenient access to important Social Security information and resources.