Privacy Act Systems of Records Notices
The Privacy Act of 1974 (5 U.S.C. 552a) requires each Federal agency to publish a notice in the Federal Register of each system of records that it maintains. A system of records is any grouping of information about an individual under the control of a Federal agency from which it retrieves information by the name, Social Security number, or some other personal identifier.
This compilation contains a notice of each system of records and related appendices that we maintain. We have published in the Federal Register each of the system of records contained in this compilation as required by the Privacy Act. We have updated the notices and appendices to include changes that we published in the Federal Register. We also include references to systems of records notices maintained by other agencies that we share with those agencies. For example, our employees are covered by systems of records notices published by us and the Office of Personnel Management.
Among other things, each notice describes the purposes for which we are collecting the records, the categories of persons and records that the system of records covers, identifies the official who is responsible for the particular system of records, and provides instructions persons should follow to determine if a system of records contains a record about them and how they can obtain a copy of any such record. The notices also discuss to what entities and persons we may disclose the information we collect.
You should direct any questions concerning this compilation to:
SSA Privacy Officer
Social Security Administration
6401 Security Boulevard
WHR G401
Baltimore, MD 21235
*Last publication of complete notice
SORN # | Title | Date Published | Federal Register | Unofficial Consolidated Version |
---|---|---|---|---|
60-0001 |
Electronic Management of Assignments and Correspondence |
11-2-2018* |
Coming Soon | |
60-0003 | Attorney Fee File |
1-11-2006* 12-10-2007 11-1-2018 2-27-2024 |
60-0003 Consolidated | |
60-0004 | Working File of the Appeals Council |
4-29-2009* 11-1-2018 |
60-0004 Consolidated | |
60-0005 | Administrative Law Judge Working File on Claimant Cases |
4-29-2009* 11-1-2018 |
60-0005 Consolidated | |
60-0006 | Storage of Hearing Records: Tape Cassettes |
1-11-2006* 12-10-2007 11-1-2018 |
60-0006 Consolidated | |
60-0009 | Hearings and Appeals Case Control System |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 8-1-2000 12-10-2007 11-1-2018 |
Coming Soon | |
60-0010 | Hearing Office Tracking System of Claimant Cases |
1-11-2006* 12-10-2007 11-1-2018 |
60-0010 Consolidated | |
60-0012 | Listing and Alphabetical Name File (Folder) of Vocational Experts, Medical Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare) |
5-2-2011* 11-1-2018 |
60-0012 Consolidated | |
60-0013 | Records of Usage of Medical Experts, Vocational Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare) |
1-11-2006* 12-10-2007 11-1-2018 |
60-0013 Consolidated | |
60-0014 | Curriculum Vitae and Professional Qualifications of Medical Advisors, and Resumes of Vocational Experts |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 12-10-2007 11-1-2018 |
Coming Soon | |
60-0038 | Employee Building Pass Files |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 12-10-2007 11-1-2018 |
Coming Soon | |
60-0040 | Quality Review System |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 8-1-2000 12-10-2007 11-1-2018 |
Coming Soon | |
60-0042 | Quality Review Case Files |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 8-1-2000 12-10-2007 11-1-2018 |
Coming Soon | |
60-0044 | National Disability Determination Services (NDDS) File |
1-11-2006* 12-10-2007 11-1-2018 1-5-2024 |
60-0044 Consolidated | |
60-0045 | Black Lung Payment System |
3-25-1987* 9-8-1994 10-11-1995 12-10-2007 11-1-2018 |
Coming Soon | |
60-0046 | Disability Determination Services Consultant File |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0050 | Completed Determination Record--Continuing Disability Determinations |
1-11-2006* 12-10-2007 11-1-2018 4-26-2019 1-5-2024 |
60-0050 Consolidated | |
60-0057 | Quality Evaluation Data Records |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 8-1-2000 12-10-2007 11-1-2018 |
Coming Soon | |
60-0058 | Master Files of Social Security Number (SSN) Holders and SSN Applications |
1-4-2022* |
Coming Soon | |
60-0059 | Earnings Recording and Self-Employment Income System |
1-11-2006* 7-5-2013 11-1-2018 1-5-2024 |
Coming Soon | |
60-0063 | Resource Accounting System |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 8-1-2000 12-10-2007 11-1-2018 |
Coming Soon | |
60-0077 | Congressional Inquiry File |
1-11-2006* 12-10-2007 11-1-2018 |
60-0077 Consolidated | |
60-0078 | Public Inquiry Correspondence File |
1-11-2006* 12-10-2007 11-1-2018 |
60-0078 Consolidated | |
60-0089 | Claims Folders System |
10-31-2019* 2-27-2024 |
Coming Soon | |
60-0090 | Master Beneficiary Record |
1-11-2006* 12-10-2007 7-5-2013 7-3-2018 11-1-2018 1-5-2024 2-27-2024 |
Coming Soon | |
60-0094 | Recovery of Overpayments, Accounting and Reporting /Debt Management System (ROAR/DMS) |
8-23-2005* 12-10-2007 7-3-2018 11-1-2018 |
Coming Soon | |
60-0103 | Supplemental Security Income Record and Special Veterans Benefits |
1-11-2006* 12-10-2007 7-3-2018 11-1-2018 1-5-2024 2-27-2024 |
Coming Soon | |
60-0104 | Race and Ethnicity Collection System (RECS) |
11-1-2023* | Coming Soon | |
60-0118 | Non-Contributory Military Service Reimbursement System |
1-11-2006* 12-10-2007 11-1-2018 |
60-0118 Consolidated | |
60-0148 | Matches of Internal Revenue Service and Social Security Administration Data with Census Survey Data (Joint SSA/Census Statistics Development Project) |
10-13-1982* 8-1-2000 |
60-0148 Consolidated | |
60-0159 | Continuous Work History Sample (Statistics) |
10-13-1982* 8-1-2000 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0186 | Civil Action Tracking System (CATS) |
10-17-2005* 12-10-2007 11-1-2018 |
60-0186 Consolidated | |
60-0196 | Disability Studies, Surveys, Records and Extracts (Statistics) |
11-24-1992* 8-1-2000 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0199 | Extramural Surveys (Statistics) |
1-11-2006* 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0200 | Retirement and Survivors Studies, Surveys, Records and Extracts (Statistics) |
10-13-1982* 8-1-2000 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0202 | Old Age, Survivors and Disability Beneficiary and Worker Records and Extracts (Statistics) |
10-13-1982* 8-1-2000 3-11-2004 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0203 | Supplemental Security Income Studies, Surveys, Records and Extracts (Statistics) |
10-13-1982* 8-1-2000 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0210 | Record of Individuals Authorized Entry to Secured Automated Data Processing Area |
11-17-1982* 3-10-1986 4-14-1987 9-8-1994 12-10-2007 11-1-2018 |
Coming Soon | |
60-0211 | Beneficiary, Family, and Household Surveys, Records and Extracts System (Statistics) |
11-10-1983* 8-1-2000 3-11-2004 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0213 | Quality Review of Hearing/Appellate Process |
10-13-1982* 8-18-1983 3-10-1986 4-14-1987 9-8-1994 8-1-2000 12-10-2007 11-1-2018 |
Coming Soon | |
60-0214 | Personal Identification Number File (PINFile) |
9-8-1994* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0218 | DI and SSI Demonstration Projects and Experiments System |
3-17-2023* |
Coming Soon | |
60-0219 | Representative Disqualification, Suspension and Non-Recognition Information File |
12-7-2020* |
Coming Soon | |
60-0220 | Kentucky Birth Records System |
4-14-1987* 9-8-1994 12-10-2007 11-1-2018 |
Coming Soon | |
60-0221 | Vocational Rehabilitation Reimbursement Case Processing System |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0222 | Master Representative Payee File |
11-2-2018* |
Coming Soon | |
60-0224 | SSA-Initiated Personal Earnings and Benefit Estimate Statement (SIPEBES) |
10-27-1994* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0225 | SSA-Initiated Personal Earnings and Benefit Estimate Statement Address System for Certain Territories |
10-27-1994* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0228 | Safety Management Information System (SSA Accident, Injury and Illness Reporting System) |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0230 | Social Security Administration Parking Management Record System |
4-29-2020* |
Coming Soon | |
60-0231 | Social Security Online Accounting and Reporting System |
01-14-2020* |
Coming Soon | |
60-0232 | Central Registry of Individuals Doing Business With SSA (Vendor File) |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0234 | Employee Assistance Program (EAP) Records |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0236 | Employee Development Program Records |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0237 | Employees' Medical Records |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0238 | Pay, Leave and Attendance Records |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0239 | Personnel Records in Operating Offices |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0241 | Employee Suggestion Program Records |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0244 | Administrative Grievances Filed Under Part 771 of 5 CFR |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0245 | Negotiated Grievance Procedure Records |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0250 | Equal Employment Opportunity (EEO) Counselor and Investigator Personnel Records |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0255 | Plans for Achieving Self-Support (PASS) Management Information System |
1-11-2006* 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0259 | Claims under the Federal Tort Claims Act and Military Personnel and Civilian Employees' Claim Act |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0262 | Attorney Applicant Files |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0268 | Medicare Part B Buy-In Information System |
3-2-1999* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0269 |
Prisoner Update Processing System (PUPS) |
3-8-1999* 12-10-2007 7-5-2013 11-1-2018 |
Coming Soon | |
60-0270 | Records of Individuals Authorized Entry into Secured Areas by Digital Lock Systems, Electronic Key Card Systems or other Electronic Access Devices |
12-13-2000* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0271 | Requests for Waiver of Employee Salary Overpayments |
11-15-2018* |
Coming Soon | |
60-0272 | General Law Litigation Files |
8-6-2018* |
Coming Soon | |
60-0273 | Social Security Title VIII Special Veterans Benefits Claims Development and Management Information System |
3-14-2000* 8-1-2000 12-10-2007 11-1-2018 |
Coming Soon | |
60-0274 | Litigation Docket and Tracking System |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0275 | Civil Rights Complaints Filed by Members of the Public |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0276 | Social Security Administration's (SSA) Talking and Listening to Customers (TLC) |
8-7-2000* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0278 | Program Litigation File System |
4-29-2019 |
Coming Soon | |
60-0279 | Social Security Administration's (SSA) Mandate Against Red Tape (SMART) |
8-10-2000* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0280 | SSA Administrative Sanctions Database |
9-8-2000* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0290 | Social Security Administration's Customer PIN-Password (PPW) Master File System |
1-11-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0295 | Ticket-to-Work and Self-Sufficiency Program Payment Database |
4-4-2001* 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0300 | Ticket-to-Work Program Manager (PM) Management Information System |
6-15-2001* 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0305 | SSA Mass Transportation Subsidy Program |
7-3-2002* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0310 | Medicare Savings Programs Information System |
3-31-2004* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0315 | Reasonable Accommodations Database |
1-4-2022* |
Coming Soon | |
60-0318 | Representative Payee-Misuse Restitution Control System (RP-MRCS) |
5-23-2005* 12-10-2007 7-3-2018 11-1-2018 |
Coming Soon | |
60-0320 | Electronic Disability (eDIB) Claim File |
6-4-2020* 2-27-2024 |
Coming Soon | |
60-0321 | Medicare Database (MDB) File |
7-25-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0325 | Appointed Representative File |
10-8-2009* 11-1-2018 |
Coming Soon | |
60-0328 | National Docketing Management Information System (NDMIS) |
6-14-2005* 6-22-2005 12-10-2007 11-1-2018 |
Coming Soon | |
60-0330 | eWork |
9-15-2003* 12-10-2007 11-1-2018 1-5-2024 |
Coming Soon | |
60-0340 | Freedom of Information Act (FOIA) and Privacy Act Record Request and Appeal System |
7-13-2016* 11-1-2018 |
Coming Soon | |
60-0350 | Appointments, Visitor Information, and Customer Service Record System |
11-7-2022* |
Coming Soon | |
60-0355 | The Non-Attorney Representative Prerequisites Process File (NARPPF) |
12-28-2004* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0356 | Administrative Law Judge/Public Alleged Misconduct Complaints (ALJ/PAMC) |
2-23-2010* 11-1-2018 |
Coming Soon | |
60-0360 | Identity Protection Program (IPP) System |
3-25-2008* 11-1-2018 |
Coming Soon | |
60-0361 | Identity Management System (IDMS) |
11-3-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0362 | Recordings of Service Observations |
3-27-2008* 11-1-2018 |
Coming Soon | |
60-0363 | Call Detail Management Information Report | 3-27-2008* 11-1-2018 |
Coming Soon | |
60-0364 | Service Observation Database | 3-27-2008* 11-1-2018 |
Coming Soon | |
60-0370 | Representative Payee and Beneficiary Survey Data System |
3-31-2006* 12-10-2007 11-1-2018 |
Coming Soon | |
60-0371 | Social Security Administration Unified Measurement System/Managerial Cost Accountability (SUMS/MCAS) |
1-30-2008* 11-1-2018 |
Coming Soon | |
60-0372 |
Economic Recovery List (ERL) Database |
7-13-2010* 11-1-2018 |
Coming Soon | |
60-0373 | Digital Identity File Record System |
3-8-2023* |
Coming Soon | |
60-0377 | Security and Suitability Files | 11-15-2018* | Coming Soon | |
60-0378 | Requests for Accomodation from Members of the Public (RAMP) | 6-17-2014* 11-1-2018 |
Coming Soon | |
60-0379 | Social Security Administration Violence Evaluation and Reporting System (SSAvers) | 6-14-2018* | 83 FR 27816 | Coming Soon |
60-0380 | Anti-Harassment & Hostile Work Environment Case Tracking and Records System | 7-27-2020 |
Coming Soon | |
60-0382 | Disability Analysis File (DAF) and National Beneficiary Survey (NBS) Data System | 12-2-2020* | 85 FR 77478 | Coming Soon |
60-0383 | Customer Engagement Tools (CET) Record System | 8-3-2017 | *82 FR 36178 | Coming Soon |
60-0386 | Mass Emergency Notification System (MENS) | 5-13-2021* | 86 FR 26245 | Coming Soon |
60-0388 | Anti-Fraud System | 4-28-2022* | 87 FR 25333 | Coming Soon |
60-0389 | Travel and Border Crossing Records | 3-1-2021 | 86 FR 12072 | Coming Soon |
Appendix A | Maintenance of Retirement and Survivors Insurance Claims | |||
Appendix B | Maintenance of Disability Insurance Claims | |||
Appendix C | Regional Offices Addresses | |||
Appendix D | Maintenance of Supplemental Security Income Claims | |||
Appendix E | Social Security Administration Field Operations | |||
Appendix F | Office of Hearings and Appeals Addresses | |||
Appendix G | Social Security Administration Data Security Measures | |||
Appendix H | Systems Managers for Field Maintained Systems of Records | |||
Appendix I | Government-wide Systems of Records | |||
Appendix J | Agency-wide Routine Uses | |||
Supplement | Review of Current PII Holdings | |||
OIG | Office of the Inspector General (SORNs) | |||
Archive | Obsolete and Deleted Systems of Records |