EMPLOYER WAGE REPORTING

Employer Reporting Instructions & Information Website

Who to Contact New England Employer Serveces Liaison Officers (ESLO's)

SSA’s Employer Services Liaison Officers provide direct assistance to employers and third-party payroll providers on wage reporting matters. ESLOs can help with:

• Questions about payroll reporting processes and applications

• Electronic and paper filing of W-2 and W-2c wage reports

• Business Services Online (BSO) registration and access questions

• Missing or incorrect wage report issues

• Social Security Number verification process

• Notices from IRS and SSA on reporting discrepancies

To find the ESLO serving your area, visit Ask a Wage Reporting Expert at www.ssa.gov/employer/wage_reporting_specialists.htm.

Electronically Filing Your Annual W2 Wage Report

SSA encourages employers to submit their W-2/W-2C reports electronically over the Internet.  The benefits of electronic filing include an extended due date, electronic receipt, ability to track W-2/W-2C reports, and it's paperless.

The first step in filing electronically is registering for a User ID and Password

To register go to: http://www.ssa.gov/bso/bsowelcome.htm

To learn more about filing W2s electronically go to:

http://www.socialsecurity.gov/employer/

Social Security Number Verification Service (SSNVS)

The employee's name and social security number reported on the W-2 must match the information contained in Social Security's records.  This will ensure Social Security properly credits the wages to the correct employee.  Social Security offers to employers a free verification service called SSNVS.  For more information go to: http://www.ssa.gov/employer/ssnv.htm

Publications

To download SSA publications for employers go to: http://www.ssa.gov/employer/pub.htm

 

If you have a question on employer wage reporting, please contact Jonathan Mclnnis at (617) 565-2895 or by email at BOS.RO.CPS.ESLO@ssa.gov