Employer Services

Regional Wage Reporting Specialists

Employers are required by law to send Form W-2, Wage and Tax Statement, for every employee to the Social Security Administration. Paper and electronic submissions are due by January 31st. Since 1987, if you submit more than 250 Forms W-2, you are mandated to file them via electronic filing. Social Security's national web site has useful information for employers on annual wage reporting.

Questions may be directed to the New York Region's Wage Reporting Staff:
FAX:  833-914-1796

We assist employers with any questions or problems pertaining to paper or electronic filing, Social Security/IRS reconciliation , missing or incorrect W-2s. We can also provide you with all Social Security wage reporting publications.

Business Services Online (BSO)

BSO allows submitters to upload their formatted W-2 files, create their W-2s by using W-2 Online, view submission information status, test wage files for common format errors, and obtain technical help. A User ID and password are needed to file on BSO. To register for BSO services or to obtain more information about BSO, please go to the following link: BSO.

Electronic Filing

All employers who are filing their annual wage reports by uploading through our internet site must have their reports formatted in accordance with Electronic Filing specifications.


By registering to use the Social Security Number Verification Service (SSNVS) through Business Services Online, there are two Internet verification options you can use to verify that your employee names and Social Security numbers match Social Security’s records. You can:

  • Verify up to 10 names and SSNs (per screen) online and receive immediate results. This option is ideal to verify new hires.


  • Upload batch files of up to 250,000 names and SSNs and usually receive results the next government business day. This option is ideal if you want to verify an entire payroll data base or if you hire a large number of workers at a time.

While the service is available to all employers and third-party submitters, it can only be used to verify current or former employees and only for wage reporting (Form W-2) purposes.


Using E-Verify

E-Verify (formerly known as the Basic Pilot/Employment Eligibility Verification Program) is a free Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees. Visit the U.S. Citizenship and Immigration Services site to find out more about E-verify or to enroll in the program.