Employer W-2 Filing Instructions & Information

Save the Date!

The Fall 2026 Semi-Annual Meeting with the IRS and the Wage Reporting Community will be held on Tuesday, November 10, 2026, from
1:00 p.m. to 2:00 p.m. Eastern Standard Time. To participate, please register here.

Registration will be open from Friday, October 9, 2026, through Friday, November 6, 2026.

This meeting’s tentative topics include:

Business Services Online (BSO) Authorization Process
Tax Year 2026 Requirements

This will be a virtual meeting via Microsoft Teams (MS Teams). Login and call-in information will be provided via email after we receive your registration. This meeting will be moderated by SSA staff.

Please note: No Continuing Professional Education (CPE) credits will be given for attending this meeting.

Previous W-2/W-2c Online application has been decommissioned.

The previous W-2/W-2c Online application was decommissioned on September 19, 2026, and is no longer accessible. The new application currently supports only U.S. domestic wage reporting; territory wage reporting will be available in early December 2026.

For more information, visit TY25 W-2/W-3 Online Tutorial (PDF) .

Alert

Now, Business Services Online (BSO) suite of services provides you with 24/7, uninterrupted access.

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Subscribe to W-2 News, our electronic newsletter, and receive email updates of important wage reporting information for employers who submit W-2s to Social Security.

View the current issue.

Register to Use Business Services Online

You must register to use Business Services Online – Social Security’s suite of services that allows you to file W-2/W-2Cs online and verify your employees’ names and Social Security numbers against our records.

Your BSO user ID and password can no longer be used to access employer services. You must sign in with your Login.gov or ID.me account to gain access to employer services.

If you already have a Login.gov or ID.me account, do not create a new one. You can use your existing account to access employer services. Start at the BSO Welcome Page, then select “Sign in” or "Create account" in the "Employers" section.

Quick Reference Guides

File W-2s/W-2Cs Online

This service offers fast, free, and secure online W-2 filing options to CPAs, accountants, enrolled agents, and individuals who process W-2s (the Wage and Tax Statement) and W-2Cs (Statement of Corrected Income and Tax Amounts).

Verify Employees’ Social Security Numbers

The Social Security Number Verification Service allows employers to verify the names and Social Security numbers of current and former employees for wage reporting purposes only.

Social Security also offers the Consent Based Social Security Number Verification Service.

Helpful Hints to Electronic Filing- Updated 07-2025

Online Services for Employers, CPAs, Accountants, Enrolled Agents and Individuals

Important Information