Employer W-2 Filing Instructions & Information

Alert

Effective September 19, 2022, the registration process for Business Services Online (BSO) will change. After you register to use BSO, or for any new BSO service, we will mail an activation code to complete the process. This includes those submitting W-2 and W-2C reports. This extra layer of security is to ensure your information is safe and secure.

The activation code is MAILED to the employer whose Employer Identification Number you are using, at the employer’s business address registered with the IRS. Your employer will usually receive it within two (2) weeks. You will not be able to report wages to us until you have entered the activation code to complete the registration process.

We recommend registering for BSO before W-2 reporting season in January. This will ensure you are in compliance before submitting W-2s.

We appreciate your patience.

Alert

W-2 Online and W-2c Online are temporarily unavailable for a system enhancement.

Register to Use Business Services Online

You must register to use Business Services Online – Social Security’s suite of services that allows you to file W-2/W-2Cs online and verify your employees’ names and Social Security numbers against our records.

File W-2s/W-2Cs Online

This service offers fast, free, and secure online W-2 filing options to CPAs, accountants, enrolled agents, and individuals who process W-2s (the Wage and Tax Statement) and W-2Cs (Statement of Corrected Income and Tax Amounts).

Verify Employees’ Social Security Numbers

The Social Security Number Verification Service allows employers to verify the names and Social Security numbers of current and former employees for wage reporting purposes only.

Social Security also offers the Consent Based Social Security Number Verification Service.

Helpful Hints to Electronic Filing NEW

Online Services for Employers, CPAs, Accountants, Enrolled Agents and Individuals

Important Information