Alert
Attention Tax Year 2023 Wage Filers, wage reports for Tax Year 2023 are now being accepted. Reminder, Tax Year 2023 wage reports must be filed with the Social Security Administration by January 31, 2024.
Alert
Social Security will hold a series of webinars for the Wage Reporting Community.
Webinar Topic:
Social Security's NEW access and registration process for Business Services Online (BSO)
If you would like to participate, please follow the link below for more information on the webinar series, available dates, and how to register.
This will be a virtual meeting via Microsoft Teams (MS Teams). Login and call-in information will be provided via email after we receive your registration. This meeting will be moderated by SSA staff. Please direct all questions or concerns to: ssa.W2.Webinar@ssa.gov.
Alert
Do you need to submit W-2’s to SSA?
Business Services Online (BSO) Registration has changed!
What does this mean for you?
Your BSO User ID and password is no longer used to access BSO employer services. You must use a Social Security online account, Login.gov, or ID.me credential to gain access to the BSO application.
Start by visiting our Social Security Sign in page.
If you do not have a Social Security online account, a Login.gov or ID.me credential, you will need to create one from our BSO Welcome page. Scroll down and select “Create Account” in the “Employers” box.
Extra security is a requirement to access the following BSO employer services:
- Wage file upload
- W-2/W-2C online
- AccuWage online
- Social Security Number Verification Service (SSNVS)
- View wage report name/SSN errors
You will not be able to use the above services without adding the additional levels of security to your account.
Register to Use Business Services Online
You must register to use Business Services Online – Social Security’s suite of services that allows you to file W-2/W-2Cs online and verify your employees’ names and Social Security numbers against our records.
Quick Reference Guides
- Helpful Tips
- Decoding the BSO Activation Codes
- Here's what BSO can do for you
- Taxpayer First Act
- How to Register and Get an Activation Code (New)
File W-2s/W-2Cs Online
This service offers fast, free, and secure online W-2 filing options to CPAs, accountants, enrolled agents, and individuals who process W-2s (the Wage and Tax Statement) and W-2Cs (Statement of Corrected Income and Tax Amounts).
Verify Employees’ Social Security Numbers
The Social Security Number Verification Service allows employers to verify the names and Social Security numbers of current and former employees for wage reporting purposes only.
Social Security also offers the Consent Based Social Security Number Verification Service.
Helpful Hints to Electronic Filing- Updated 10-2023
Online Services for Employers, CPAs, Accountants, Enrolled Agents and Individuals
- Cost-of-Living Adjustment (COLA) Information
- AccuWage Software
- Information for Software Developers
- Recordkeeping – Using Publication 15
- Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)
- Online Error Reference Material
- File-Edit Tips for W-2
- Online Security Policy
- The Privacy Act And The Freedom of Information Act
Alert
Please note that as of March 25, 2023, the registration and log in process has changed. Please be patient as we work to update our site with changes to our videos, tutorials and handbooks that reflect this change.
Videos
How to:
- Register for Business Services Online (BSO) (does not include information on activation codes)
- Input Activation Codes in BSO
- Retrieve Name and SSN Errors in BSO
- Fix Errors using W-2c in BSO
- Use the Social Security Number Verification Service (SSNVS)
- Use the Manual Data Entry Method in SSNVS
- Upload an Electronic File in SSNVS
- How to Use SSA's Free W-2 Online Website (does not include information on activation codes)
Tutorials
How to:
- Helpful Tips
- Decoding the BSO Activation Codes
- Here's what BSO can do for you
- How to Register and Get an Activation Code (New)
- Use BSO (Word and PDF Documents)
- Tax Year 2023 New Wage File Upload Tutorial
- Taxpayer First Act
Handbooks
- Forms W-2/W-3 Instructions
- Form 941 - Employer's Quarterly Federal Tax Return Form
- The Social Security Number Verification Service
- Publication 15, (Circular E), Employer's Tax Guide--Reporting Sick Pay
- Social Security Number Randomization Frequently Asked Questions
- Electronic Wage Reporting (Forms W-2)
- Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)
- Tax Year 2023 Substitute W-3/W-2 2-D Barcoding Standards
- Electronic Data Transfer Guide
- Apply for an Employer identification Number Online