Employer W-2 Filing Instructions & Information

Alert

The Social Security username sign-in option is no longer available. You must sign in with either a Login.gov or ID.me account account to gain access to employer services.

Reminder

SSA will hold our next Semi-Annual Meeting with the Wage Reporting Community and IRS on Thursday, July 17, 2025, from 1p.m. – 2 p.m. (Eastern Standard Time). Registration is closed.

This meeting’s tentative topics include:

Business Services Online (BSO) Registration Updates
Frequently Received Questions and Recurring Errors
IRS’ Information Returns Intake System (IRIS)

This will be a virtual meeting via Microsoft Teams (MS Teams). Login and call-in information will be provided via email after we receive your registration. This meeting will be moderated by SSA staff.

Please note: No Continuing Professional Education (CPE) credits will be given for attending this meeting.

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Subscribe to W-2 News, our electronic newsletter, and receive email updates of important wage reporting information for employers who submit W-2s to Social Security.

Register to Use Business Services Online

You must register to use Business Services Online – Social Security’s suite of services that allows you to file W-2/W-2Cs online and verify your employees’ names and Social Security numbers against our records.

Your BSO user ID and password can no longer be used to access employer services. You must sign in with your Login.gov or ID.me account to gain access to employer services.

If you already have a Login.gov or ID.me account, do not create a new one. You can use your existing account to access employer services. Start at the BSO Welcome Page, then select “Sign in” or "Create account" in the "Employers" section.

Quick Reference Guides

File W-2s/W-2Cs Online

This service offers fast, free, and secure online W-2 filing options to CPAs, accountants, enrolled agents, and individuals who process W-2s (the Wage and Tax Statement) and W-2Cs (Statement of Corrected Income and Tax Amounts).

Verify Employees’ Social Security Numbers

The Social Security Number Verification Service allows employers to verify the names and Social Security numbers of current and former employees for wage reporting purposes only.

Social Security also offers the Consent Based Social Security Number Verification Service.

Helpful Hints to Electronic Filing- Updated 10-2023

Online Services for Employers, CPAs, Accountants, Enrolled Agents and Individuals

Important Information